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GDPR Statement
Introduction
At SparksWise, we are committed to protecting and respecting your privacy. This GDPR Statement outlines how we collect, use, and store your personal data in accordance with the General Data Protection Regulation (GDPR). By acknowledging and accepting this statement, you consent to the processing of your personal information as described below.
Personal Data We Collect
We collect various personal data from you, including your full name, contact details (such as email address and phone number), diverse background, curriculum vitae (CV) or resume, employment history, professional qualifications, references, and any additional information you provide in your application or during interviews.
Purpose of Processing
The personal data you provide will be processed for several essential purposes integral to our talent matching services. Primarily, we will use your data to evaluate your application for various employment opportunities, assessing your suitability for roles based on your qualifications, experience, and skills. This evaluation process includes matching your profile with potential employers who are seeking candidates with your specific background and expertise. Additionally, we will present your profile and background to prospective employers. This involves sharing relevant details about your professional history, skills, and achievements to highlight your candidacy for specific positions. Our goal is to facilitate introductions and interactions between you and potential employers, enhancing your chances of securing suitable employment. Conducting reference checks is another critical aspect of our processing activities. To ensure the authenticity and accuracy of the information provided in your application, we may contact the references you have listed or shared with us. This verification process helps us validate your qualifications and work history, thereby maintaining the integrity of our talent matching services. Furthermore, we use your personal data to verify your qualifications. This might involve cross-referencing your educational credentials, professional certifications, and other qualifications with the respective issuing bodies or institutions. Such verifications are necessary to confirm that you meet the requirements and standards set by potential employers.
Communication is a key component of our service. We will use your contact details to keep you informed about job opportunities that match your profile and to provide updates regarding the status of your application. This includes notifying you of interview schedules, feedback from employers, and any other relevant information pertaining to your job search. In summary, the processing of your personal data enables us to effectively manage and optimize the talent matching process, ensuring that you are considered for the most suitable job opportunities, and keeping you informed throughout the recruitment process. This comprehensive approach not only maximizes your employment prospects but also ensures that our services are efficient, transparent, and aligned with your career goals.
Legal Basis for Processing
Our processing of your personal data is grounded in your explicit consent, which you provide by having read and accepting it as part of an online signed form or via a written agreement. This consent is a clear affirmative action that indicates your agreement to the processing of your personal data for the specific purposes outlined in this GDPR Consent Form. By providing this consent, you allow us to collect, use, and store your information in a manner that facilitates our talent matching services. Moreover, the processing of your personal data is necessary for the performance of a contract to which you are a party. This contract pertains to the services we provide as part of our talent matching business, including evaluating your application, presenting your profile to potential employers, and communicating with you about job opportunities. Without processing your data, we would be unable to fulfill our contractual obligations to assist you in finding suitable employment. Additionally, our processing activities are necessary to take steps at your request before entering into a contract. This includes actions such as preliminary assessments of your application, initial communications with potential employers on your behalf, and facilitating interviews and other pre-contractual negotiations. These steps are essential to the employment placement process and require the use of your personal data to ensure that we can provide you with the best possible service. In all instances, we adhere to the principles of data minimization and purpose limitation, ensuring that we only process the personal data that is necessary for these specific purposes. Your data is handled with the utmost care, and we implement robust security measures to protect your information throughout the processing lifecycle. This dual basis of explicit consent and contractual necessity underpins our commitment to processing your personal data lawfully, fairly, and transparently, in full compliance with GDPR requirements.
Data Retention
​We will store your personal data for a period of two (2) years from the date of collection. After this period, your data will be securely deleted unless you provide explicit consent to extend the storage period. After the two-year period, we will securely delete your personal data from our systems to ensure your information is no longer accessible or used for any purposes unless you provide explicit consent to extend the storage period. If you consent to extend the storage period, your data will continue to be stored securely and processed in accordance with this GDPR Consent Form. If you choose not to extend your consent or do not respond to the request for extension, your data will be permanently deleted from our systems.
Data Sharing
We may share your personal data with prospective employers seeking candidates for job vacancies, service providers who assist us in our operations (such as IT service providers and background check services), and legal and regulatory authorities if required by law. All third parties with whom we share your data are required to comply with GDPR regulations and ensure the protection of your personal information.
Your Rights
Under the GDPR, you have several rights regarding your personal data. These include the right to access your personal data and receive a copy of it, the right to rectify any inaccurate or incomplete personal data, the right to erasure of your personal data (the right to be forgotten), the right to restrict the processing of your personal data, the right to data portability, the right to object to the processing of your personal data, and the right to withdraw your consent at any time.
Consent
By acknowledging you have read and accept this statement, you explicitly consent to the processing of your personal data by SparksWise as described on this web page. Your agreement via signature or as indicated in a web form indicates that you have read this document in its entirety, understand its contents, and agree to the collection, use, and storage of your personal information for the purposes outlined herein. Your consent is provided voluntarily and without any coercion. You acknowledge that you have been informed of your rights under the GDPR via the current document, including the right to withdraw your consent at any time. Should you choose to withdraw your consent, you understand that this may affect our ability to provide you with our talent matching services, as the processing of your personal data is essential for these services. Furthermore, by consenting, you authorize SparksWise to share your personal data with third parties as necessary for the fulfillment of our services. This includes prospective employers, service providers assisting in our operations, and legal or regulatory authorities if required by law. You understand that all third parties are obligated to comply with GDPR regulations and ensure the protection of your personal information.
Contact Information
If you have any questions or concerns about this GDPR Statement or our data processing practices, please reach out at: liviu.popa@sparkswise.com
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